Privacy Policy

Last updated: 10 July 2025

  1. Who We Are

R C T Construction & Maintenance Limited, trading as UK Property Sourcers, is committed to protecting your privacy and ensuring your personal data is handled fairly, lawfully, and transparently.

  • Company Name: R C T Construction & Maintenance Limited
  • Trading Name: UK Property Sourcers
  • Company Number: 10427148
  • Registered Address: 111 Bute Street, Treorchy, Rhondda Cynon Taff, Wales, CF42 6AU
  • Email: info@ukprop.uk
  • Website: www.ukprop.uk

We are the data controller, responsible for how and why your personal information is used.

  1. What Personal Data We Collect

We may collect and process the following types of personal data:

Type of Data

Examples

Contact details

Name, phone number, email address

Identification info

ID documents (passport, driving licence), proof of address

Address details

Current or previous residential and property addresses

Financial information

Proof of funds, credit status, bank account details (if applicable)

Property-related info

Details of properties you want to buy/sell, ownership, valuations, preferences

Communication records

Emails, form submissions, phone correspondence

Technical information

IP address, browser type, website usage data (via cookies – see Section 11)

  1. How We Collect Your Data

We collect personal data:

  • When you complete forms on our website (e.g. Sell My Property, Find Me a Property)
  • When you contact us by phone, email or through our website
  • When agents register for and use our portal
  • Through cookies and tracking technologies on our website
  1. Why We Use Your Data and Our Legal Bases

We only process your personal data when we have a legal basis for doing so, such as:

Purpose

Legal Basis

Responding to property enquiries

Legitimate interests / Consent

Processing property sales or purchases

Contractual obligation

Verifying identity and ownership

Legal obligation / Legitimate interests

Managing agent accounts and listings

Contractual obligation

Providing updates or service information

Legitimate interests

Meeting legal or regulatory requirements

Legal obligation

Improving website experience and analytics

Consent (for non-essential cookies)

  1. Who We Share Your Data With

We do not sell your personal data.

We may share your information with:

  • Staff members at UK Property Sourcers
  • Trusted service providers (e.g. email systems, website hosts)
  • Legal or regulatory authorities where required by law
  • Fraud prevention or compliance partners if necessary

Note: Agent contact information is not published on our website. All property-related enquiries are directed to our main office.

  1. Automated Decision-Making

We do not use your data for automated decision-making or profiling.

  1. International Data Transfers

We store and process your data within the UK or European Economic Area (EEA). If we transfer it outside these regions, we will ensure adequate safeguards are in place.

  1. How Long We Keep Your Data

We retain your data only for as long as necessary to fulfil the purpose we collected it for, including:

  • Responding to enquiries
  • Managing property sales or listings
  • Complying with legal or regulatory obligations

Once no longer required, your data will be securely deleted or anonymised. You can also request earlier deletion in some cases (see Section 9).

  1. Your Rights

Under the UK GDPR, you have the following rights:

  • Right to be informed – about how your data is used (this policy)
  • Right of access – to the data we hold about you
  • Right to rectification – to correct inaccurate or incomplete data
  • Right to erasure – to request deletion of your data
  • Right to restrict processing – to pause use of your data in some situations
  • Right to data portability – to receive your data in a portable format
  • Right to object – to certain types of processing
  • Right to withdraw consent – at any time (where applicable)

To exercise your rights, please email us at info@ukprop.uk.

If you’re unhappy with how we’ve handled your data, you can complain to the Information Commissioner’s Office (ICO):
www.ico.org.uk | 0303 123 1113

  1. How We Keep Your Data Secure

We use technical and organisational safeguards, such as:

  • Encrypted website connections (SSL)
  • Secure servers and restricted access
  • Staff awareness training and internal policies
  1. Cookies and Website Tracking

We use cookies to:

  • Understand visitor behaviour on our website
  • Improve website functionality
  • Store preferences where consent has been given

You can control or disable non-essential cookies via our cookie banner or your browser settings. For full details, please refer to our Cookie Policy.

  1. Links to Other Sites

Our website may link to external services (e.g. Morgan Finance). We are not responsible for their privacy practices and encourage you to read their privacy policies.

  1. Changes to This Privacy Policy

We may update this policy as needed to reflect changes in law or our services. Updates will be posted on this page with a revised “last updated” date.

  1. Contact Us

If you have any questions about this policy or your data, please contact us:

Address: 111 Bute Street, Treorchy, Rhondda Cynon Taff, Wales, CF42 6AU
Email: info@ukprop.uk
Website: www.ukprop.uk